NACC Week of 2/24/2025

Morning Huddle: Every Tuesday and Thursday

https://mnachc.zoom.us/j/8029150113

!!Staff Shoutouts!!

  • I want to shout out Erik for handling my responsibilities in my absence. Thanks E-Rock!

  • Shoutout to Chelsea for her consistent dedication and kindness to the team

February NACCaversaries:

  • Felicia Hernandez- 14 Years

  • Regina Deanes-5 Years

  • Nick Sampson-2 Years

  • Anna Bosch-1 Year

All Staff Updates this Week

  • All Staff Meeting Next week March 4th at 830am. See Teams Invite

  • REMINDER: Change your email signature with the new logo. See Instructions below or See the email from Ashlee J.

    • Open Outlook and click on File in the top-left corner.

    • Select Options, then click Mail in the left panel.

    • Under the Compose messages section, click Signatures.

    • Click New and enter a name for your signature (e.g., "Company Signature").

    • Copy the provided email signature template and paste it into the signature editor

    • Adjust any necessary details (e.g., name, job title, phone number).

    • Under Choose default signature, set the new signature for:

      • New messages (to apply it to all outgoing emails).

      • Replies/forwards (if desired).

    • Click OK, then OK again to save your changes.

  • The best way to get a hold of Ashley O - Transportation Coordinator is by phone 612-599-1675.

  • Please check out the Harm Reduction Videos that Ashlee emailed out last week

  • NACC Team Information + Resources | NACCIANS Chat, Events, Updates | Microsoft Teams

    • Please use this for anything you want staff to know that is not NACC related

  • NACC Groundbreaking and Spring Equinox Ceremony- March 20th 1pm-3pm

  • Due to the women’s retreat, Traditional healing will have limited staff on site Monday, Tuesday and Wednesday. Miz will be on site Monday/Wednesday if anything is needed.

  • Traditional Healing, Finance, Billing, OCHIN Staff and HR are all now at the Leech Lake Office. If you need anyone on those teams please reach out via Teams or Email

  • Pease reach out to Anna McKay to claim. We look forward to seeing more responses next week. If you have already sent one over, it will still be in the running for next week. Please keep sending over responses!

    • “Recovery is possible because I am breathing and as long as I am still breathing, I am worthy of a life that is worth living.”

New Staff

Upcoming Events + Meetings + Groups + Risk Management Trainings

Risk Management + Area of Focus

HIPAA TOPIC: Securing Patient Information

  • Use Encrypted Email and Messaging : When sending patient information electronically, always use encrypted email to send patient information. When using messaging or chat please use patient initials.

  • Verify Recipient Identity: Before sharing any patient information, always verify the identity of the recipient including confirming name and date of birth.

  • Minimize Information Shared: Share only the minimum necessary information required for the purpose of the communication. Avoid disclosing any additional personal details unless absolutely necessary.

  • Respect Boundaries with Personal Acquaintances: Employees must not access medical records or information of friends or family. Accessing such information without a legitimate work-related reason is a violation of HIPAA and breaches patient trust.

OCHIN

  • Important update regarding your OCHIN Epic login credentials: Starting 4/1, the login process will change from your current 6-digit code to a new combination of your first and last name. The OCHIN team will work with individual teams to make this change and ensure everyone can login smoothly. More communication around this change to come!

  • OCHIN: Someone is always on-site M-F in Leech Lake. Remember to call “Epic Support” on Vocera to reach the OCHIN team. If you don’t reach someone by Vocera, enter a ticket to IT@nacc-healthcare.org and your ticket will be viewed and appropriately assigned to IT/OCHIN support.

  • REMINDER: For OCHIN Epic support to call “ EPIC Support” On Vocera. Not IT

IT

Department updates

HR

  • HR has admin time scheduled Monday through Friday: 9:00 am to 11:00 am

  • HR meetings for non urgent matters should be scheduled via the HR calendar. Urgent matters still come see HR.

  • If a notary is needed please schedule an appointment with Toni.

  • HR is now moved to Leech Lake. If you need HR for any reason please reach out via teams or email

  • Onboarding Dates:

    • March 3rd, 17th or 31st

    • April 14th, or 28th

    • May 5th or 19th

Finance

  • Finance and Billing as moved over to the Leech Lake office. Please reach out via Teams or Email

  • How to Guide for 401k account set up

Operations

  • Nicky (Facilities): 612-201-9786

  • Facilities Update: For any URGENT facilities needs please reach out to Nicky. For NON-URGENT needs please use the facilities@nacc-healthcare.org

  • Reaching Security:

    • Vocera first

      • Push button and call for “security”

        • In this order it will reach

          • Nicky, Travis, Quan, and Gregg

    • If this doesn’t get response use the cell phone number provided in the Daily Security Brief. As well as provided below

      • Nicky 612-201-9786

      • Quan 612-469-0054

      • Travis 763-760-9983

Patient advocates + Transportation

Patient Advocates: At this time we will no longer be taking walk-ins due to staffing shortage. We will accommodate for those seeing a provider. Please add patient advocate appointments to the PA schedule in centricity, this includes phone calls as well. This is temporary as we continue to search for additional patient advocates. If you have any questions, please contact Molly. Thank you for your understanding!

Community Health

  • Gift cards for Cancer Screening reach out to Chris

    • Breast

    • Cervical

    • Colorectal

    • Lung Cancer

  • OB gift cards reach out to JoLynda

Traditional Healing

  • If your medicine box needs to be filled, email traditionalhealing@nacc-healthcare.org

  • Full Moon Ceremony: March 13th

  • First Gift: Every Thursday

  • Men’s Warrior Society: Every Monday at the Indian Center

  • Cedar Ceremony: March 6th

Dental

  • Dental hours are updated weekly

  • UPDATED walk- in policy:

    •  We accept up to 2 “walk-in’s” 8:50am for the morning & 2 “walk-in’s” in the afternoon 1:20pm

    • If you have any questions or would like to get a patient connected to dental, please contact Dental Clinic Manager Alesya Murza.

    • *Please note: We cannot guarantee the patient will be seen, we will either work them into the schedule based on availability, or they will need to come back the following day during the walk-in hours.

    • University of Minnesota Dental Students:

      • NACC has the pleasure of hosting 4th year dental students during their clinical rotations. The students run the operatories, while the scheduled providers oversee their work and step in as needed.

      • About every 4 weeks we have a new rotation of students.

Outreach

  • Weekly clean-up around the neighborhood every Wednesday at 2 PM. Staff are invited to join. James will be the main contacts for this weekly event.

  • HIV Testing Event and Supply Distribution: Hinterland and back garage door every Monday from 1:00 pm - 3:30 pm (starting September 2024)

  • Outreach at Avivo Village every other Wednesday afternoon from 2pm-4pm

  • Street outreach every Thursday at encampments

  • Every 2nd Tuesday we join Southside HRS popup location TBD

  • NACC staff are welcome to grab supplies from the DT space. When taking supplies, please write down quantity and type of supplies you are taking on White Board in back of DT.

  • Open Supply Distribution:


Data

Click here to submit data requests

 Tribal Health

  • Colin’s schedule is Monday - Thursday: 8am – 430pm. Please refer all requests for Chemical Health assessment appointments.

  • “All IOP referrals and/or anything related to IOP can be directed to Anna @ 612-843-5947”

Ashlee Jallen