NACC Week of 1/20/2025

Morning Huddle: Every Tuesday and Thursday

https://mnachc.zoom.us/j/8029150113

!!Staff Shoutouts!!

  • HUGE shoutout to Katrina (Kat) Lark!! She picks up slack whenever it’s needed and is a wonderful presence to the day!

  • Huge Neaease/ Miigwech (Thank You) to the housing team, and Allegra at IOP for helping a relative with a complicated housing situation. The dedication shows to helping our relatives!!  

  • A special shout out to Erin Hawker for being so helpful to our relatives in IOP.

January NACCaversaries:

  • Dr Rabie-14 Years

  • Moriah Johnson- 10 Years

  • Julie Waller-10 Years

  • Jace Gilbertson-7 Years

  • Gregg Harrison-6 Years

  • Paige Olson-3 Years

  • An Garagiola-1 Year

  • Kris Sarkilahti-1 Year

  • Krista Nagel- 1 Year

All Staff Updates this Week

  • Nicky is out of the office. In his place for Faculties Needs please reach out to Erik or Gregg

  • The best way to get a hold of Ashley O - Transportation Coordinator is by phone 612-599-1675.

  • Traditional Healing, Finance, Billing, OCHIN Staff and HR are all now at the Leech Lake Office. If you need anyone on those teams please reach out via Teams or Email

  • NACC Holiday Ookiye’s (Helpers): Help plan the staff party in February! Please send email Molly Montana to sign up.

  • Pease reach out to Anna McKay to claim. We look forward to seeing more responses next week. If you have already sent one over, it will still be in the running for next week. Please keep sending over responses!

    • “Recovery is possible because I exist. We exist. We are still here”

    • “Recovery is possible and happens one day at a time.  Repairing your life and achieving your goals.”

    • “ Recovery for me is seeing my sister at her worst and making a change and staying sober. She has now been sober for 6 years and doing well. We are mending our relationship now and it has been the best time.”

New Staff

  • Brenda Lancette- Clinical Flow Manager

  • Ailee Krautkremer-Research Coordinator

  • Montiera Dillon- Registration Coordinator Medical

Upcoming Events + Meetings + Groups + Risk Management Trainings

Risk Management + Area of Focus

HIPAA TOPIC: Securing Patient Information

  • Use Encrypted Email and Messaging : When sending patient information electronically, always use encrypted email to send patient information. When using messaging or chat please use patient initials.

  • Verify Recipient Identity: Before sharing any patient information, always verify the identity of the recipient including confirming name and date of birth.

  • Minimize Information Shared: Share only the minimum necessary information required for the purpose of the communication. Avoid disclosing any additional personal details unless absolutely necessary.

  • Respect Boundaries with Personal Acquaintances: Employees must not access medical records or information of friends or family. Accessing such information without a legitimate work-related reason is a violation of HIPAA and breaches patient trust.

OCHIN

  • OCHIN: There is an OCHIN Coverage grid on the new white board outside of Felicia and Avery’s office! If you are curious who is in and out between Shannon, Kris, and Mya – please check there.

  • REMINDER: For OCHIN Epic support to call “ EPIC Support” On Vocera. Not IT

IT

OCHIN

In Office/Remote

  • The schedule may vary

Department updates

HR

  • HR has admin time scheduled Monday through Friday: 9:00 am to 11:00 am

  • HR meetings for non urgent matters should be scheduled via the HR calendar. Urgent matters still come see HR.

  • If a notary is needed please schedule an appointment with Toni.

  • HR is now moved to Leech Lake. If you need HR for any reason please reach out via teams or email

  • Onboarding Dates:

    • January 21st

    • February 3rd and 17th

    • March 3rd, 17th or 31st

Finance

  • Finance and Billing as moved over to the Leech Lake office. Please reach out via Teams or Email

  • How to Guide for 401k account set up

Operations

  • Nicky (Facilities): 612-201-9786

  • Facilities Update: Nicky will be out of the office for any URGENT facilities needs please reach out to Erik or Gregg. For NON-URGENT needs please use the facilities@nacc-healthcare.org

  • Reaching Security:

    • Vocera first

      • Push button and call for “security”

        • In this order it will reach

          • Nicky, Travis, Quan, and Gregg

    • If this doesn’t get response use the cell phone number provided in the Daily Security Brief. As well as provided below

      • Nicky 612-201-9786

      • Quan 612-469-0054

      • Travis 763-760-9983

Patient advocates + Transportation

Patient Advocates: At this time we will no longer be taking walk-ins due to staffing shortage. We will accommodate for those seeing a provider. Please add patient advocate appointments to the PA schedule in centricity, this includes phone calls as well. This is temporary as we continue to search for additional patient advocates. If you have any questions, please contact Molly. Thank you for your understanding!

Community Health

  • Gift cards for Cancer Screening reach out to Chris

    • Breast

    • Cervical

    • Colorectal

    • Lung Cancer

  • OB gift cards reach out to JoLynda

Traditional Healing

  • If your medicine box needs to be filled, email traditionalhealing@nacc-healthcare.org

  • Full Moon Ceremony: January 13th

  • First Gift: Every Thursday

  • Men’s Warrior Society: Every Monday at the Indian Center

  • Cedar Ceremony: No Cedar Ceremony in January

Dental

  • Dental hours are updated weekly

  • UPDATED walk- in policy:

    •  We accept up to 2 “walk-in’s” 8:50am for the morning & 2 “walk-in’s” in the afternoon 1:20pm

    • If you have any questions or would like to get a patient connected to dental, please contact Dental Clinic Manager Alesya Murza.

    • *Please note: We cannot guarantee the patient will be seen, we will either work them into the schedule based on availability, or they will need to come back the following day during the walk-in hours.

    • University of Minnesota Dental Students:

      • NACC has the pleasure of hosting 4th year dental students during their clinical rotations. The students run the operatories, while the scheduled providers oversee their work and step in as needed.

      • About every 4 weeks we have a new rotation of students.

Outreach

  • Weekly clean-up around the neighborhood every Wednesday at 2 PM. Staff are invited to join. James will be the main contacts for this weekly event.

  • HIV Testing Event and Supply Distribution: Hinterland and back garage door every Monday from 1:00 pm - 3:30 pm (starting September 2024)

  • Outreach at Avivo Village every other Wednesday afternoon from 2pm-4pm

  • Street outreach every Thursday at encampments

  • Every 2nd Tuesday we join Southside HRS popup location TBD

  • NACC staff are welcome to grab supplies from the DT space. When taking supplies, please write down quantity and type of supplies you are taking on White Board in back of DT.

  • Open Supply Distribution:


Data

Click here to submit data requests

 Tribal Health

  • Colin’s schedule is Monday - Thursday: 8:30 am – 5 pm. Please refer all requests for Chemical Health assessment appointments.

  • All IOP referrals and or anything related with IOP can be directed to Simone @ 612-843-5919 or Rachel L @ 612-843-5986

Ashlee Jallen