NACC Week of 12/30/2024

Morning Huddle: Every Tuesday and Thursday

https://mnachc.zoom.us/j/8029150113

!!Staff Shoutouts!!

  • For showing so much kindness to a patient in a medical emergency. She showed amazing respect and care to support the patient through a challenging experience.

January NACCaversaries:

  • Dr Rabie-14 Years

  • Moriah Johnson- 10 Years

  • Julie Waller-10 Years

  • Jace Gilbertson-7 Years

  • Gregg Harrison-6 Years

  • Paige Olson-3 Years

  • An Garagiola-1 Year

  • Kris Sarkilahti-1 Year

  • Krista Nagel- 1 Year

All Staff Updates this Week

  • NACC is closed 1.1 for New Years Day

  • NACC is closed 1.20 for Martin Luther King Day

  • NACC 2024 Employee Satisfaction Survey will be sent out Tuesday at 1 PM. Five respondents will be randomly selected to win a $50 Target gift card

  • The best way to get a hold of Ashley O - Transportation Coordinator is by phone 612-599-1675.

  • NACC Holiday Ookiye’s (Helpers): Help plan the staff party in February! Please send email Molly Montana to sign up.

  • Pease reach out to Anna McKay to claim. We look forward to seeing more responses next week. If you have already sent one over, it will still be in the running for next week. Please keep sending over responses!

    • “Recovery is possible because determination, perseverance and courage are the fuel that flames the fire towards recovery. Recovery is possible because there are others on the sidelines rooting for your success; you don’t have to go at it alone. Recovery is possible if you have breath in your body and have the fortitude to keep putting one foot in front of the other. Recovery is possible because your WHY is important. Why are you fighting for recovery? Who’s waiting for you on the other side of your recovery? Recovery is possible because YOU are possible!!!! Now grab hold of your recovery journey and don’t let go!”

    • “Recovery is possible no matter the stage of life you are in. It is achievable with the right support and resources, and the determination to better one’s life. The best path to recovery requires self-love and self-acceptance of where you are, no judgement, and an understanding that the work to recovery can be challenging but very rewarding. And most importantly, that you don’t have to go through it alone!”

    • “I believe recovery is possible because with a growth mindset, a little self-efficacy and a good support system, anything is possible! Recovery may look a little different for everyone, will involve daily efforts, may involve multiple attempts/trial and error, and may be an ongoing struggle, but it is possible! And it begins by believing that it is possible.”

New Staff

Upcoming Events + Meetings + Groups + Risk Management Trainings

Risk Management + Area of Focus

HIPAA TOPIC: Securing Patient Information

  • Use Encrypted Email and Messaging : When sending patient information electronically, always use encrypted email to send patient information. When using messaging or chat please use patient initials.

  • Verify Recipient Identity: Before sharing any patient information, always verify the identity of the recipient including confirming name and date of birth.

  • Minimize Information Shared: Share only the minimum necessary information required for the purpose of the communication. Avoid disclosing any additional personal details unless absolutely necessary.

  • Respect Boundaries with Personal Acquaintances: Employees must not access medical records or information of friends or family. Accessing such information without a legitimate work-related reason is a violation of HIPAA and breaches patient trust.

OCHIN

  • OCHIN: There is an OCHIN Coverage grid on the new white board outside of Felicia and Avery’s office! If you are curious who is in and out between Shannon, Kris, and Mya – please check there.

  • REMINDER: For OCHIN Epic support to call “ EPIC Support” On Vocera. Not IT

Department updates

HR

  • HR has admin time scheduled Monday through Friday: 9:00 am to 11:00 am

  • HR meetings for non urgent matters should be scheduled via the HR calendar. Urgent matters still come see HR.

  • If a notary is needed please schedule an appointment with Toni.

  • Onboarding Dates:

    • January 6th and 21th

    • February 3rd and 17th

    • March 3rd and 17th

Finance

  • Finance and Billing as moved over to the Leech Lake office. Please reach out via Teams or Email

  • How to Guide for 401k

Operations + IT

  • Use Vocera “Call IT” to get in contact with Sara or Kris

  • Erik Kelly is taking over office supply ordering. Please send office supply needs to ekelly@nacc-healthcare.org

  • Nicky (Facilities): 612-201-9786

  • Facilities Update: It is difficult fielding request from so many different avenues. Historically, we have accepted notes, verbal request, phone calls, etc.  To make requests more efficient, please submit all facility request to our facilities email. You can expect a response with acknowledgement and a timeline as to when your request will be completed. facilities@nacc-healthcare.org

  • Reaching Security:

    • Vocera first

      • Push button and call for “security”

        • In this order it will reach

          • Nicky, Travis, Quan, MIB, Gregg

    • If this doesn’t get response use the cell phone number provided in the Daily Security Brief.

Patient advocates + Transportation

Patient Advocates: At this time we will no longer be taking walk-ins due to staffing shortage. We will accommodate for those seeing a provider. Please add patient advocate appointments to the PA schedule in centricity, this includes phone calls as well. This is temporary as we continue to search for additional patient advocates. If you have any questions, please contact Molly. Thank you for your understanding!

Community Health

  • Gift cards for Cancer Screening reach out to Chris

    • Breast

    • Cervical

    • Colorectal

    • Lung Cancer

  • OB gift cards reach out to JoLynda

Traditional Healing

  • If your medicine box needs to be filled, email traditionalhealing@nacc-healthcare.org

  • Full Moon Ceremony:

  • First Gift: Every Thursday

  • Men’s Warrior Society: Every Monday at the Indian Center

  • Cedar Ceremony: No Cedar Ceremony in January

Dental

  • Dental hours are updated weekly

  • UPDATED walk- in policy:

    •  We accept up to 2 “walk-in’s” 8:50am for the morning & 2 “walk-in’s” in the afternoon 1:20pm

    • If you have any questions or would like to get a patient connected to dental, please contact Dental Clinic Manager Alesya Murza.

    • *Please note: We cannot guarantee the patient will be seen, we will either work them into the schedule based on availability, or they will need to come back the following day during the walk-in hours.

    • University of Minnesota Dental Students:

      • NACC has the pleasure of hosting 4th year dental students during their clinical rotations. The students run the operatories, while the scheduled providers oversee their work and step in as needed.

      • About every 4 weeks we have a new rotation of students.

Outreach

  • Weekly clean-up around the neighborhood every Wednesday at 2 PM. Staff are invited to join. James will be the main contacts for this weekly event.

  • HIV Testing Event and Supply Distribution: Hinterland and back garage door every Monday from 1:00 pm - 3:30 pm (starting September 2024)

  • Outreach at Avivo Village every other Wednesday afternoon from 2pm-4pm

  • Street outreach every Thursday at encampments

  • Every 2nd Tuesday we join Southside HRS popup location TBD

  • NACC staff are welcome to grab supplies from the DT space. When taking supplies, please write down quantity and type of supplies you are taking on White Board in back of DT.

  • Open Supply Distribution: Our final two Open Exchanges out of the garage from 1-3:30pm will be held this Friday, October 18th and Friday, November 1st. We will update all our materials and calendars to reflect this, and will be working on communicating this all with our participants over the coming weeks.


Data

Click here to submit data requests

 Tribal Health

  • Colin’s schedule is Monday - Thursday: 8:30 am – 5 pm. Please refer all requests for Chemical Health assessment appointments.

  • All IOP referrals and or anything related with IOP can be directed to Simone @ 612-843-5919 or Rachel L @ 612-843-5986

Ashlee Jallen