NACC Week of 12/19/22

Morning Huddle: Every Tuesday and Thursday

https://mnachc.zoom.us/j/8029150113

!!Staff Shoutouts!!

  • Big shout out to Amanda for all her hard work on the 2023 Open Enrollment.  She is a great resource and did an excellent job on following up with the employees and working with ADP and our insurance providers.

  • Shout out to the operations team for thoughtfully planning fun staff events!

  • December NACCaversaries:

    • Alissa E. - 5 years

    • Jessica T. - 5 years

    • Dr. Stately - 6 years

All Staff Updates this Week

  • NACC Spirit Week: This week! Any other questions should be directed to Johanna.

  • Timecards: Please approve your timecard by Thursday evening. Due to the upcoming break, it is important to complete all timecards by Thursday afternoon for managers and finance.

  • Employee Satisfaction Surveys: Everyone will be receiving an email from Amanda Campbell with a link to the survey.

  • Phone notes in Centricity: Please make sure you are selecting Marisa or Stephen when you are leaving them a note. Both have the last name Anywaush.

  • Parking: If you leave before 5 pm, please leave front parking spaces for staff who are closing.

  • All open enrollment selections for 2023 are finalized. Staff can view their elections (and deduction amounts) by going to ADP > Myself > Benefits > Enrollments > View Benefits. There is an ‘as of date’ that can be adjusted. Enter 1/1/23 to view the benefits you elected and their costs per pay period.

  • Staff COVID testing: We will no longer be providing testing service for staff. If you are symptomatic and need testing, we will provide you with an at home test. If you have questions about COVID, PTO or return to work please email Dr. Rabie and copy Gregg.

  • Upcoming Clinic Closures:

    • December break: 23-26th

    • New Years Day: January 2nd

Operations + IT + Traditional healing

  • Gregg OOO Monday (12/19)

  • Travis’ Cell Phone: (763) 760-9983

  • Travis hours during construction:

    • Mon: 10 am - 6 pm

    • Tues: 11 am - 4 pm

    • Wed: 11 am - 4 pm

    • Thur: 2 pm - 6 pm

    • Fri: 2 pm - 6 pm

    • Sat: 10 am - 2 pm

Patient advocates + Transportation

  • Henry will be out all week, 12/19-12/23

  • Reminder: Ashley O. leaves the clinic at 3:30 pm every Thursday

New Staff

  • Alana Podratz - MAT RN

  • Antonitte (Toni) Mahto - HR Coordinator

  • Sara Spece - IT Support III

  • Neva Elazab - Behavioral Health Registration Coordinator                                          

Upcoming Events + Meetings + Groups + Risk Management Trainings

  • FOR PATIENTS:

  • Weekly Groups for Patients

  • FOR STAFF

    • Workout Wednesday: 1:30 pm to 1:45 pm in Dollar Tree

    • Micro-aggressions training for all staff: 1/10/23

    • Code blue training for medical: 1/17/23

  • Gift Card Programs for Patients

    • $15 Aldi for breast, cervical, colorectal cancer screening - Contact Moriah for more information

    • Harm Reduction volunteers: Visa gift cards are available for individuals interested in volunteering with the harm reduction team. This includes building kits and receiving harm reduction education/conversation and some events. Contact James or Tina for more information

    • Linkage to Care (L2C) gift cards: $25 Target to be given at completion of appointment (of any kind) by provider/support staff. Patient must present their L2C voucher with staff initials and date on it. Limit one voucher per person every three months (tracked by Nikki and Tina), unless otherwise specified by care team. Point people are Tina Monje and Nikki Giardina. If Tina and Nikki are not around, go to Moriah (last resort).

    • HIV/HCV Testing: Participants who come for Monday’s Testing event receive $10 Target card for completing HIV testing, and $10 Target card for completing HCV testing. Participant receives gift card(s) after results are delivered. Point people are James Schmidt, Chyna Pfeifer, Tina Monje

    • COVID Vaccine Gift cards (DO NO PUBLICIZE): Amount of visa gift card depends on eligibility verified in MIIC - $100 for first COVID vaccine, and $50 for subsequent doses. Dispersed by Nikki Giardina, RN, ONLY during designated events including Monday Testing in Hinterland from 11:30am-2pm, and during offsite outreach events to outreach participants. Point person is Nikki Giardina, RN.

    • Harm Reduction Group (Tuesdays 3pm @ Mino-B Wellness Clinic) has $5 Target Gift Card incentives for attending group. 1 card per person per group attendance. Point Person: Chyna Pfeifer

    • OB Patients: 1 $25 gift card for OB patients completing their Oral Glucose Tolerance Test (done at 2nd trimester) and 1 $25 gift card once then complete postnatal/new born visit within 6 weeks of delivery. In summary OB patients can earn up to 2 $25 gift cards.  Staff can reach out to Emmy, Moriah or Stacy with questions.

Risk Management: Area of Focus

  • Incident tracker : Log workplace events/ issues in the incident tracker

  • Employee Suggestion Box

  • EAP Benefits

  • Sensitive Information on Teams:

  • Email Tips

    • NEVER CLICK ON LINKS FROM an email unless you have checked and confirmed with the sender that the link is legit. Text me if you have a question.

    • Never send any information or patient data to anyone without confirming both the email name and the email address the message was sent from.

    • Email Encryption: Please do it when sending emails with PHI or PII

  • Cell Phone Policy

    • NACC’s cell phone assistance program is available to patients/clients in the following NACC service areas:

      1. Dosing Program

        1. Referral process: The Dosing or MAT nurse initiates the phone request to the Dosing Intake Coordinator

      2. Office-based MAT Program

        1. Referral process: The MAT nurse initiates the phone request to the Patient Advocate team

      3. HIV Program

        1. Referral process: The Ryan White Case Manager initiates the phone request to the Patient Advocate team

      4. Health Care Home Program (Tier 3-4 only)

        1. Referral process: The nurse care coordinator initiates the phone request to the Patient Advocate team

      5. Behavioral Health Home Program

        1. Referral process: The Behavioral Health Care Home Coordinator initiates the phone request to the Patient Advocate team

      6. Initial submission of MNsure application

        1. Referral process: The Patient Advocate team determines eligibility and provides phone assistance

      7. Coordinated Entry Assessments

        1. Referral process: The Patient Advocate team determines eligibility and provides phone assistance

      Other important information:

      • Eligible individuals may receive up to 2 phones per year.

      • Patients/clients who have received phone through NACC are eligible for one (1) 30-day/2 GB phone card each month. Cards are given out one month at a time.

      • NACC does not provide technical support for phones. Anyone discussing the potential for a phone to be distributed with a client/patient must communicate that NACC does not provide technical support or troubleshooting of phone issues.Behavioral Health

  • BH has 2 half hour same day appointments each day with rotating providers throughout the week. Same day appointments operate on a first come first served basis and may be in person or virtual depending on the day. These must be scheduled by BH.

  • To schedule elder/spiritual care: call the BH front desk OR enter a request in referral tracker for BH to follow up with clients

  • Behavioral Health Home referrals (for patients who need long term behavioral health supports) Should be placed through orders, please contact Molly at mkrause@nacc-healthcare.org or 612-476-2017.

Groups: call BH front desk to get clients registered: 612-843-5981

  • Tending to our hearts and souls (Grief and Loss) - Tuesdays from 11:00 am to 12:00 pm - Kirsten Farmer

  • Diabetes Management Group - Thursdays from 10:00 am-11:00 am – with Laurie App.

  • Women’s Trauma Healing Group in Behavioral Health.  Meeting via zoom on Wednesdays at 2pm starting on 11/2. Please call BH with questions. 

Prevention Grants and Research

  • Youth Council Meeting-   Please direct interested young people ages 12-20 to Naomi Anywaush nanywaush@nacc-healthcare.org . The council will engage in cultural, educational, and leadership activities and be advised by mentors, the Elder’s Council, and community leaders.  We will be starting our regular meetings back up in January 2023, after the holiday break.

  • South High School—our pilot site this school year. We will offer: (a) roundtable culturally-tailored psychoeducational groups for youth, (b) resiliency/trauma aware trainings for school staff and teachers, and (c)  supports for youth victims of crime.

  • We have been building and strengthening partnerships with South High School and Little Earth Community to offer The Natural Helpers Training, a culturally tailored, peer to peer, suicide and substance use prevention program.

  • We were awarded a No Cost Extension to continue work on the Office of Victims of Crime (OVC) grant through September 2023. NACC, in partnership with the Minneapolis PD is piloting the Handle with Care (HWC) program at South High School this school year; Liz Adams is the coordinator for this project.  HWC is a school-police partnership that notifies schools when youth have been a victim of crime or interacted with police, so schools can provide additional support if needed.

  • The Clinical Trials Network’s (CTN) research project Workgroup meetings will end in December 2022.  The Work Group has accomplished a lot in 6 months.  The have evaluated and developed spiritual/cultural care modules for the Dosing clinic and throughout MAT services for those diagnosed with OUD.  They have also explored and documented the benefits of these services to the clinic and community.  Thank you to this group for their dedication and awesome results!

Dental

  • Dental open normal hours.

  • Eastside clinic in St. Paul takes walk-ins 8:30-3 M-F for emergencies

Outreach

  • Weekly syringe clean-up around the neighborhood every Wednesday at 2 PM. All staff are invited to join. James and Tina will be the main contacts for this weekly event.

  • HIV Testing Event in Hinterland every Monday from 11 am -2 pm (paused/ or outside during construction)

  • Outreach at Avivo Village every other Thursday afternoon from 2pm-4pm

  • Street outreach every Thursday at encampments

  • Every 2nd Tuesday we join Southside HRS popup on Cedar

  • NACC staff are welcome to grab syringe or narcan kits from the DT harm reduction space. When taking supplies, please write down number of kits, type of kit, and date they are taking on White Board in back of DT.

Ashlee Jallen